American Delaine & Merino
Record Association
Minutes from the Annual
Minutes held at The Keystone International Livestock Exposition
President Kenrick
Smith welcomed everyone to the meeting as well as congratulated everyone on the
great show that we just had. Special
Congratulations went out to all those who won all the special awards. Grand Champion Ram went to Courtney
Fitzpatrick, Wayland, NY, Reserve Champion Ram went to Steve & Terry
Mendenhall, Loma Rica, CA. Champion Ewe went to Courtney Fitzpatrick,
Old Business
First order of business was
to approve the Minutes from 2008. Motion
was made by Steve Mendenhall to accept the minutes which was seconded by Ken Scott. Motion
carried.
New Business
The Financial Statement was
passed out and Jeff Traver made a motion to approve the financial report. Seconded by Terry
Mendenhall.
Motion passed. We currently have a balance on hand of $466.60.
Election of Officers
A motion was made by Ken Scott to retain Deb Caryl and Terry Mendenhall for their second term as Board of Directors. This was seconded by Jeff Traver,. Motion passed.
Historian Ken Scott made a motion to retain
Jeff Traver
as our Historian, seconded by Terry Mendenhall. Motion passed.
Public Relations Ken Scott made a motion to retain Tom Colyer
as PR, seconded by Terry Mendenhall. Motion passed. Congratulations to both Jeff
and Tom. They will both do a fine job.
The question arose again about transfers
on sheep that the paper work is being sent back to the seller and not being forwarded
on to the new owners. The secretary will
check again with the registrars office about this and ask them to please forward all
transfers on to the new owners. It seems that some are getting forwarded
to the new owners and some are getting mailed back to the sellers. Also,
if there is a problem regarding paperwork sent in to have the registrar either
e-mail or call the individual to discuss the problem (EX: not enough money,
error on paper work, etc.)
The Directories were discussed as to how expensive they are to print and maintain. After discussion it was decided that we should only list those that are actively registering animals. The secretary will redo the list and resubmit it to the Board of Directors for the proper format approval.
Junior Show discussion: We only had 3 participants in the Junior Show. The association will send checks for the pay scale difference since we are not sponsoring the Junior Show through KILE. Jeff Traver made a motion that instead of paying the $200 sponsor fee to KILE for the Junior Show that the Association will pay the difference on the pay scale to the participants. Seconded by Dan Fitzpatrick. Motion carried. Secretary's note: This should be reviewed on a yearly basis.
Due to low cash flow the next National Merino Show will be put on hold! Ken Scott made a motion to postpone the National Show for 2010. Jeff Traver seconded the notion. Motion carried. We will not be sponsoring any show next year due to the low cash flow. There was discussion of possible holding the next National Show in 2011 at San Diego, CA. Steve and Terry Mendenhall are working with the Fair Board and the Fair Board have indicated that they are willing to put in extra monies on the premiums.
Historian Jeff Traver has announced that we have acquired Volume 1-6 on our flock books through ebay. We still need Vol. 7-9. We are still missing some of the minutes from the 1950-1960's.
The cost of mailing the minutes to everyone on the membership list is very expensive and we need to look at all ways to cut costs. After a lengthy discussion a motion was made by Dan Fitzpatrick. We are giving notice to all members that this will be the last printed mailing sent out to all on the membership list as a cost savings. You can read it on our web site or you can receive it by e-mail. If you do not have access to these, you must notify the secretary and she will send you a hard copy via USPS. Seconded by Terry Mendenhall. Motion carried. Secretary note: Please send us your e-mail address if we don't already have it!
Steve Mendenhall
made a motion to close the meeting. Seconded by Ken Scott.
Meeting adjourned.
OFFICERS - terms are 2 years
President Kenrick Smith 2nd Term expires 2010
V. President Bob Calvert
2nd Term expires 2010
Directors (terms are 3 years)
Jerry Frame 2nd term expires 2010
Tom Colyer 1st
term expires 2011
Ken Scott 1st term expires 2011
Dan Fitzpatrick 2nd
term expires 2011
Jeff Traver 2nd term expires 2011
Terry Mendenhall 2nd
term expires 2012
Deb Caryl 2nd term - expires 2012
BOARD OF DIRECTORS MEETING
First order of business was
to hire the Secretary. Terry Mendenhall made a motion to hire Connie King as the Secretary,
seconded by Ken Scott. Motion passed.
There was no other business.
Ken Scott
made a motion to adjourn the meeting, seconded by Dan Fitzpatrick. Meeting adjourned.
Respectfully submitted,
Connie M. King
Secretary/Treasurer